"Almost all organizations spend huge amount of time in monitoring employees, collating information's and ensuring that the right information reaches the right people ".

After thoroughly understanding this requirement, Chennai based Zeetaa Business Solutions – a leading IT solution provider, have come out with a comprehensive and complete administration system – e-Track to cater to the administrative information needs of an organization.

Zeetaa's integrated administration system e-Track^TM is full featured suite of applications that smoothly automates the administrative functions and is designed not only to meet the traditional requirements of any organization but also acts as a gateway to other information resources. e-Track is an effective automation solution for organizations, educational institutions – schools, colleges and libraries.

eTrack Suite comprises of the following modules:

• Attendance Recording System
• Leave Management System
• Library Management System
• Intranet Mail

Attendance Recording System
e-Track Attendance Recording utility is an attendance system wherein employees are allowed to register their time in and time out details. This facilitates the management to have an easy view of the status of each employee in an organization.

The Attendance recording system has inbuilt features to cater to different needs depending on the type of organization – typically a factory may function in multiple shifts and employees will be monitored shift wise, apart from this the same factory the corporate staff may come in regular shifts, the user is given the flexibility to define employee wise shift details and the management can monitor the status of each and every individual employee.

e-Track includes a variety of informative reports: Departments Listing Report, Employees Listing Report, Absence Listing Report, Daily Report, Weekly Report, and Summary Report. Parameterizing e-Track software to fit your needs is a breeze. You will be able to setup your company parameters, such as company name, workweek definition and schedule rules (grace period). e-Track allows you to customize and have complete control of your departments, schedules, employees, holidays and absences.

E-Attendance features

• Tracks early & late clock times
• Provides on-line validation of every employee clocking filtering of report data by departments, employee and dates
• Create and keep track of employee data, schedules, departments, absences, and holidays
• Scheduling by employee for every day of the week
• Editing the time sheet by defining attendance rules: rounding total time, grace period, work week definition and overtime rules
• Limit user access to the software through password security
• Review missed clock in/ out, out-of-schedule clock in/out in the exceptions report
• Allows supervisor overrides of key employee data including rate codes, department, clock in times, etc.
• Customized clock standard messages and employees messages
• Generates an exceptions report of all missed time in/out, out of schedule time in/out

Leave Management System

• Different types of leaves can be defined – CL, SL, EL etc
• Employee wise / grade wise leave rules can be defined
• Employees can apply for leave and the request is sent as a mail to the concerned reporting authority
• The Reporting manager can either authorize or reject the leave request
• Leave status reports can be generated
• This information is used for the attendance recording and also in the payroll system
• Similar to leave, permission details can also be captured

Intranet Mail
e-Track intranet mail helps individuals to stay connected and share information within each other in an organization. It provides typical mail services like sending, receiving and forwarding mails to either individual or to a group.

Library Management System
e-Track Library Management Systems is a comprehensive application that smoothly automates all of the day-to-day functions of libraries and media centers. It an effective automation solution for primary and secondary school districts as well as for public, college, corporate, and specialty libraries.

e-Track Library Management system provides effective management of all library information from borrower details to catalogue maintenance, while efficiently administering all forms of presentation. The key strength of the system is its flexibility, which enables each organization to customize the operations of the system.

Library Management System features

• Comprehensive member / Employee information
• Item categorization – Books / CD / Magazine etc
• Multiple attributes for each item
• Author
• Published year and edition
• ISBN no
• Publication
• Multiple categories
• Rack and location
• Tracking issue, returns, reservations, renewals and location transfers
• Quick reference of item in the library
• Stocktaking facility
• Quick issue and Receipt process
• Provision for bar code integration
• Automatic / manual numbering of items
• Tracing / searching the items using different parameters
• Tracking the late receipts and collection fines accordingly
• Monitoring extensions for a particular book and extend only when the eligibility is matched and some other person has not reserved the book.